Loomis Union School District

• Facility Use and Allocation Packet

To streamline the process of reserving district facilities for the upcoming seasons, the Loomis Union School District has established designated Facility Use Request windows for various user groups. These windows prioritize Class I users, including school-affiliated groups, followed by Classes II, III, and IV, based on the nature of the organizations. By submitting requests within these specific timeframes, all users will have a fair and organized opportunity to secure their desired spaces in advance of each season. Please review the request periods to ensure timely submission and approval.

• Facility Use Submission Windows

• Community Use of School Facilities Fee Schedule

• Registering for an FMX Account
• Link to FMX Scheduling Software

• Facility Use Request Guide

• Loomis Union School District, Board Policy, Use of School Facilities, BP 1330

The general rules for school fields and facilities at Loomis Union School District aim to ensure safe and responsible usage by school personnel, student-connected activities, and community organizations. Please review these rules carefully to ensure smooth and efficient use of our facilities for educational, recreational, and community purposes.

General Rules:

• Children must be supervised at all times.
• Do not allow children to hang out in the bathrooms unattended.
• Return the facilities to the condition it was in after use.
• Throw away your trash in the outside garbage bins.
• Alcohol, Smoking and Vaping is PROHIBITED at all school sites.
• Glass containers are PROHIBITED at all school sites.
• Motor vehicle may only be operated on roadways and in parking areas. Vehicles are not allowed on the grass/turf or field interiors without prior approval. Your field/court reservation does not exempt you from this.
• It is prohibited to make loud, unnecessary noise which unreasonably disturbs the peace or causes annoyance to any school neighbor or other facility user. If the district requires the presence of police officers, security guards, fire and/or medical service during the event, the sponsoring group will be held accountable for making the arrangements and paying for the services.
• Storage of any items is prohibited unless written approval and an MOU are in place.
• Straw, hay or any readily combustible or hazardous materials are prohibited without prior approval and a removal plan are in place.
• Fence or tree climbing is prohibited.
   

Gym Use Specific: 
•    Do not wander the building before or after event (this includes both adults and children).
•    NO food or drinks allowed in the gyms (water only).
•    NO cleats allowed in the building.
•    Sweep the gym floors and wipe up any spills.
•    No baseball bats, baseballs or soccer balls are permitted in the gyms.

Field Use Specific: 
•    All school facilities close one hour after sunset.
•    No Electricity or Water Available 
•    Bases, mounds, soccer goals and nets are not included with the rental.
•    Field prep, such as a fresh infield drag and field lining, is not included with your rental.
•    Field striping is the responsibility of the renter; however, it must be done in coordination with the LUSD

Any violation of these rules may result in loss of access to the facilities. We appreciate your cooperation and ask that you report any concerns to the Loomis Union School District Office at (916) 652-1800. Thank you!

A Certificate of Insurance and Endorsement must be provided to complete the application process. There are NO exceptions.  

The following are the requirements: 
1.    CERTIFICATE HOLDER: Loomis Union School District, 3290 Humphrey Road, Loomis, CA 95650 

2.    GENERAL LIABILITY: $1,000,000 Each Occurrence │ $2,000,000 General Aggregate │ For bodily injury, personal injury, and property damage

3.    WORKER’S COMPENSATION: $1,000,000 | Not less than the statutory limits, and employer’s liability insurance coverage with limits not less than $1,000,000, for all persons whom it employs or may employ in carrying out the work under this Agreement. This insurance shall be in strict accordance with the requirements of the most current and applicable State Worker’s Compensation Insurance laws.

4.    SEXUAL ABUSE/MOLESTATION: Sexual Abuse/Molestation (SAM) coverage must be included under General Liability or obtained in separate policies in the amount of not less than $1,000,000 per occurrence ($2,000,000 aggregate) and $3,000,000 Excess/Umbrella liability.    

5.    ADDITIONAL INSURED ENDORSEMENT LANGUAGE: The policies required under this Agreement shall: (i) name DISTRICT as an additional insured and be provided on an occurrence basis; (ii) state that such policy is primary, excess, and noncontributing with any other insurance carried by DISTRICT; (iii) state that the naming of an additional insured shall not negate any right the additional insured would have had as claimant under the policy if not so named; and (iv) state that not less than thirty (30) days’ written notice shall be given to DISTRICT before the cancellation or reduction of coverage or amount of such policy. 

The Facilities, Maintenance and Operations Department is working hard to make significant improvements to our athletic fields to enhance safety and enjoyment for the LUSD community members and students. The purpose of these guidelines is to guide the use of LUSD athletic fields, to prevent injuries and damage to the playing surface brought upon by inclement weather and/or unsafe playing conditions. An effective field maintenance program is essential for safe, quality fields and sports facilities. User groups are asked to help us by accepting and adhering to these rules. Groups who use the LUSD athletic facilities are expected to assist in protecting their participants and fields during periods of rain, inclement weather, or any other time playability is in question.

Protocol
The Loomis Union School District reserves the right to cancel or suspend field use when field conditions could result in injury to players or cause damage to the fields. Field use may also be cancelled when the health and safety of participants are threatened due to impending conditions, including but not limited to, heavy rains, smog alerts or treatment application.

Procedure for Determining Field Playability & Informing the Public
In the event of inclement weather during regular business hours, the Senior Director of Facilities, Maintenance and Operations or their designee will assess field conditions to determine if they are suitable for play. The designated LUSD representative has the authority to close the field, and this decision is final. Every effort will be made to notify affected renters of field closures by 3pm. If a decision cannot be made by 3pm or if it's outside regular business hours, the renting user group must inspect the field before use and employ the playability criteria listed below to determine if it is safe for play.

Baseball and Softball infields will be considered unsafe and unplayable under the following conditions:
•    Standing water is present within the base paths, batter’s box, or pitching area.
•    Walking across any part of the infield results in slipping.
•    Footprints exceed a depth of 1/4 inch in any area of the infield.

Outfields and other sports fields will be considered unsafe and unplayable under the following conditions:
•    Standing water covers the majority of a single playing position.
•    Walking results in suction against the ground in the majority of a single playing position.
•    Footprints fill with water in the majority of a single playing position.
•    Grass easily dislodges from the fields during play.
•    Mud is present in the goal or goal area.

How do I request the use of a field or facility? 

• If you would like to request to use one of our facilities for an upcoming event, the process begins with our online FMX scheduling request system.

How do I request an account?

• If you need to request an account, please visit our Registration Guide for assistance.  

What if I need help submitting a request?

• If you need help submitting a request, please visit our Facilities Use Request Tutorial for assistance.

How far in advance must I schedule an event?

• A request must be submitted at least 2 weeks prior to an event. Please do not call the District Office and ask for immediate verbal verification, availability, or confirmation. Requests will be processed in the order in which they are received. Once registration is complete and all required documents are received and validated a facilities request can be placed. After you have submitted your request, your request will be routed to a series of approvers within the Loomis Union School District. Once your request has been approved, you will receive an email notification. You will also receive an emailed copy of your invoice, if applicable. You can track your pending requests anytime by visiting https://loomisk8.gofmx.com/scheduling/requests.

What is the Civic Center Act?

• The Civic Center Act, enacted in California, permits public school facilities and grounds to be utilized by community groups when not in use for school activities. This legislation supports civic engagement and community involvement by making school spaces available for educational, recreational, cultural, and other beneficial public purposes. Under the Act, organizations can request access to these facilities, adhering to specified conditions, responsibilities, and potential fees. This ensures that while the school maintains its primary educational function, the community also benefits from the shared use of its spaces.

More information on the Civic Center Act can be found on the California Department of Education’s website.
Any false information regarding details of your rental may lead to immediate termination of your rental, the possible loss of fees and denial of your request for future use.